VirtualVocations

Virtual Executive Assistant

Work in a cutting-edge virtual workplace collaborating with a incredibly talented team of people around the US. This high-growth company is shaking up the market and is looking for self-motivated individuals with a strong work ethic and a thirst for knowledge.

Candidates will work from either a traditional office or a home-office which will be fully equipped with the latest technology. Flexible hours, productivity-based management. Competitive base salary with quarterly bonus (actually paid every quarter for the last several years). Growth and promotion opportunities in multiple areas. Comprehensive benefits package includes health, disability, dental, vision, life insurance, retirement, paid vacation and sick leave.

Expectations:
* 2 or more years as assistant to busy professionals
* Office administration and management experience
* Experience with various types of information technology
* Organized, conscientious, dependable, responsible

Skills needed:
* Office software (Word, Excel, Powerpoint, Outlook)
* Quick learner, thirst for knowledge, welcomes change
* Ability to prioritize and manage workload
* Collaborate electronically (email, IM, wiki) with a distributed team

Executive Assistant responsibilities

• Coordinate and schedule all travel, prepare detailed itineraries for all employees
• Book all calls, meetings, appointments and travel for partners
• Print all research deliverables manually and/or manage on-demand printing
• Schedule all company meetings, conference calls. Organize agendas, take notes from meetings and place into corporate wiki.
• Scan necessary documents for storage in corporate servers for virtual access; enter contacts into Customer Relationship Management system.
• Collect and process employee expense reports
• Process other financial documents (receipts, invoices, bills) as required
• Create briefing dossiers with bio and other details for meetings

Participate in the following weekly meetings:
• All-hands call
o Responsible for taking notes in wiki
• Catch-up call with Manager
o Schedule 30 minutes per week

MUST SHOW MINIMUM 2 YEARS EXPERIENCE AS LISTED ABOVE
* Must provide references, we will check references
* Send resume, PDF or paste in email, NOT WORD
* Email with Word or other attachments except PDF will be deleted un-opened

Employer Posted:Friday, October 19, 2007