Job Summary
A busy executive who is looking for someone proactive and detail-oriented with excellent written communication skills to be our virtual assistant to handle our daily tasks including but not limited to hiring resources, followup with clients, managing calendars, schedule / confirming appointments, implementing process as directed, followup with development and design teams, vendors and to maintain reports, records, etc.
Summary
This is not an entry-level assistant position. You MUST have at least 2 years of experience working remotely as a Virtual Assistant for a business owner.
Expect to get several requests/day from me, many of which include tasks that must be done that day.
You'll handle my business and personal details, including scheduling, customer service requests, uploading blog posts, ordering groceries, and making personal appointments.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, this could increase to more hours per month.
It's also remote, so you can work anywhere in the United States / during NYC business hours. We will communicate via email, chat, text, and phone.
Tasks and Responsibilities
Manage website, including uploading blog posts, formatting newsletters, and scheduling social media posts
Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
Assist with monitoring of my inbox and emails, including responding
Research topics and complete documents as requested or needed.
Job Title
Pays attention to the smaller details
Self-driven and motivated individual
Must be able to multi-task will be key in this job.
You may be the research and be the point person for service providers for projects such as web design, project followup, etc. You may also handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items.
Knowledge & Skills
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with Google Apps and MailChimp or similar application
Knowledge of Basecamp, Monday and Trello, and other project management systems.
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions.
Education and Experience
At least 2+ years of experience as a virtual assistant for a business owner
Ability to handle several emails and requests per/ day
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
Experience managing calendars:
Must be reachable during the hours of 8 AM - 6 PM Eastern and
List main knowledge and skills required, including applications and software you use in your company on a regular basis.
List any training, experience, and main attributes you're looking for in your assistant.
Respond to messages within 2 hours
Top-notch communication via email and phone, internally and with customers
Proven ability to prioritize tasks.
Perfectionist, super attention to detail.
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight.
Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
