Job Summary
EXECUTIVE ASSISTANT TO BUSINESS OWNER
I'm looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.
Summary
This is not an entry-level assistant position. You MUST have at least 2 years' experience working remotely as a Virtual Assistant for a business owner.
Expect to get several requests/day from me on many days, many of which include tasks that must be done that day.
You'll handle my business and personal details, including scheduling, calendar management, customer service requests, scheduling social media, managing prospect inquiries and questions that come in via social platforms, researching and recommending potential contractors, basic visual design or update of course collateral and social posts based on my branding board (many but not all of these will have existing templates), researching and recommending client gifts, and making personal appointments.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, this could increase to more hours per month.
It's also remote, so you can work anywhere in the United States / during Pacific Time business hours. We communicate via email, chat, and phone.
Tasks and Responsibilities
Manage website, including uploading blog posts, working with ConvertKit to ensure all opt-ins are functioning and tagging new signups appropriately and that the nurture funnels are working, formatting newsletters, and scheduling social media posts
Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
Book all travel arrangements, including lodging, transportation, and activities
Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
Research and be the point person for service providers for projects such as podcast pitching, web design, and Pinterest management
Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items
Knowledge & Skills
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with ConvertKit, Zoom, Wordpress, Thinkific, Acuity, and integrating various tech solutions so they play nicely together
Knowledge of Facebook Groups and Trello
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions
Education and Experience
At least 2+ years experience as a virtual assistant for a business owner
Ability to handle several emails and requests per/ day
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Experience managing calendars
Excellent customer service skills
Must be reachable during the hours of 8AM - 6PM Pacific and respond to messages within 4 hours
Top notch communication via email and phone, internally and with customers
Proven ability to prioritize tasks
Perfectionist, super attention to detail for instance checking to make sure all the details work when we launch a new sales page, tripwire offer, online course or nurture pathway
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time
About Me
I'm in the wellness / personal development niche. I'm a shamanic practitioner/ spirituality-based leadership development mentor for high achieving empaths and offer courses and group programs as well as one-on-one work. You can check out my website at rebeccakellogg.com
If interested, please apply here.
https://docs.google.com/forms/d/e/1FAIpQLScx8sLiwnOiAf_geNOaS2oCOR4YMc-9cl6Buy_hBKlfTyaR-g/viewform?vc=0&c=0&w=1
