Job Summary
Summary
This is not an entry-level assistant position. You MUST have at least 2 years' experience working remotely as a virtual EA for a business owner/entrepreneur.
Expect to get several requests a day from me, many that will include tasks that need to be done that day.
You will handle my business and personal details, including scheduling for all business and personal matters, possibly monitoring calls and taking notes to be distributed after the call, crafting emails for me to send, creating presentations and helping me keep my team on track.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, the goal is to increase to more per month. I am looking for someone to grow with me and be with me for a while.
It is remote, so you can work anywhere in the United States during NYC business hours. We communicate via email, chat and phone. Preference to someone in NYC region.
I am a typical business owner/entrepreneur who is demanding and I am looking for someone who is looking for a challenge in terms of work, but who also knows how to help manage me. While I am demanding in terms of standards, I am not an asshole. I really need someone with a great sense of humor and who like to be a fixer for problems big and small.
Tasks and Responsibilities
Maintain daily calendar, arrange calls, meetings and conference while making sure all details are handled in a clear and organized manner
Book all travel arrangements, including lodging, transportation and activities, both within the U.S. and internationally
Assist with monitoring of my inbox and emails, including responding to clients, other contractors and business contacts.
Research and be the point person for various projects
Handle personal details such as shopping, ordering gifts, scheduling personal appointments and maintaining household items.
Knowledge & Skills
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level experience with Google Apps, Mail Chimp, Social media, Microsoft Word Suite and similar applications
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions.
Impeccable written communication skills. My business is extremely writing heavy and I need to have someone who is a master at catching mistakes. I am looking for the person who notices a misspelled word or punctuation errors in emails, web copy, books like War and Peace, billboards, a 2,500-word essay or on social media. I want the person who actually takes the time to point out spelling errors to people on social media or the New York Times.
Education & Experience
At least 2+ years experience as a virtual EA for a business owner
Ability to handle several emails/requests per day
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient - truly, I am looking for the person that people secretly love b/c they keep them organized but outwardly may make fun of and call them anal retentive.
Trustworthy with a strong personal integrity. This position is critical to me and will know aspects of my life many of my closest friends do not know, so we will have to build trust over time but I am looking for someone who has deep integrity.
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
Experience managing calendars
Must be reachable during the hours of 8AM - 6PM EST and must respond within 2 hours.
Incredible communication via email and phone, internally and with clients
Proven ability to prioritize tasks and help the principal prioritize tasks
Did I mention perfectionist.
Since this is virtual, must be a self-started, self-motivated and able to work independently with minimal oversight but communicate progress regularly.
Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time.
