Job Summary
I am looking for someone who is proactive, detail-oriented and excellent with written and verbal communication skills to be my executive virtual assistant.
This is not an entry-level assistant position. You MUST have at least 2 years experience working remotely as a Virtual Assistant for a business owner.
Summary:
Expect to get several requests/day from me, many of which include tasks that must be done that day.
You'll handle my business and personal details, including scheduling, customer service requests, uploading blog posts, ordering groceries, and making personal appointments.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, this could increase to more hours per month.
It's also remote, so you can work anywhere in the United States / during NYC business hours. We communicate via email, chat, and phone
Tasks and Responsibilities:
Manage website, including uploading blog posts, formatting newsletters, and scheduling social media posts
Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
Assist with monitoring of my inbox and emails including responding to clients and other contacts when necessary
Research and be the point person for service providers for projects such as web design
Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items
Knowledge & Skills:
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with Google Suite (i.e. Doc, Sheets, etc.) and email marketing and CRM software preferable
Knowledge of Basecamp, Slack and Trello
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions
Education and Experience
At least 2+ years experience as a virtual assistant for a business owner
Ability to handle several emails and requests per/ day
List any training, experience, and main attributes you're looking for in your assistant.
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Experience managing calendars
Must be reachable during the hours of 8AM - 6PM Eastern and respond to messages within the hour
Top notch communication via email and phone, internally and with customers
Proven ability to prioritize tasks
Perfectionist, super attention to detail
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
If interested, please email marc@optimal-perform.com with the subject line: RE: Executive VA Position
