Job Summary
Virtual Assistant to Sales Partner at Top Firm
I'm looking for someone proactive and detail-oriented with excellent communication skills to be my virtual assistant and help support me so I can exponentially grow my business.
Summary
This is not an entry-level position. You MUST have at least 2 years experience working remotely as a Virtual Assistant for a business owner.
Expect to get several requests/day from me, many of which include tasks that are urgent and important.
You'll handle my business and personal details, including scheduling, client requests, managing my CRM and off market property database, and managing business and personal appointments.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, this could increase to more hours per month.
It's remote, you can work anywhere in the United States during LA business hours. We communicate via email, chat, and phone.
Knowledge and Skills
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the best time in the necessary order based on priority and urgency on a daily, weekly, or yearly basis
High level experience with Google Apps and knowledge of CRM's
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions
Ability to prep Partner for any meetings or presentations, doing research and preparing notes as necessary
Education and Experience
At least 2+ years experience as a virtual assistant for a business owner
Ability to handle several emails and requests per day
Exceptional ability to communicate progress on multiple projects and manage progress
Highly organized and efficient
Trustworthy with strong personal integrity. Discreet and able to handle highly personal sensitive information confidentially
Forward thinking who takes ownership to proactively handle circumstances and situations to head off any crisis situations
Experience strategically managing calendars
Must be reachable during the hours of 8:00 AM - 6:00 PM PT and respond to messages within 2 hours
Best in class communication via email and phone, internally and with customers
Proven ability to prioritize tasks
Perfectionist, super attention to detail
Given that it is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
This job is for you if:
You are a problem solver who can find creative solutions to difficult problems proactively.
You are driven by a desire to be the best at what you do, surrounded by people who want to be the best at what they do
You are eager to continuously learn and grow.
You are independent and able to use good judgement when having to make time-sensitive decisions.
You want to work with and for someone who loves what they do and is always striving to be better.
You are not looking for a job, but rather a long term career where you can thrive.
