Administrative Assistant for Procurement

Job Summary

Supporting procurement workflows, the fully remote Administrative Assistant for Procurement will manage purchase orders, coordinate cross-functional communication, and maintain organized records while ensuring compliance with purchasing policies.

Key responsibilities

• Process, track, and manage purchase orders and corporate card purchases from initiation through completion
• Coordinate with stakeholders across the organization to resolve PO discrepancies and provide status updates
• Maintain organized records of POs, contracts, and related documentation while managing day-to-day administrative needs

Required qualifications

• 5+ years of experience in an administrative, coordination, or procurement support role
• Experience managing purchase orders, invoices, or vendor relationships
• Proficiency with standard office and procurement/finance software (e.g., spreadsheets, PO/ERP systems)
• Fully bilingual in English
• Ability to balance multiple priorities in a fast-paced, deadline-driven environment