Administrative Marketing Coordinator

Job Summary

To support the operational execution of KOL programs and events, the full-time remote Administrative & Marketing Operations Coordinator will manage contracts, invoicing, event logistics, and content coordination while ensuring timely project completion from Mexico.

Key responsibilities

• Manage purchase orders, contracts, invoicing, and payment tracking for KOL engagements
• Coordinate event logistics, timelines, and communications while managing workflows within Asana
• Build and maintain weekly reporting for KOL, webinar, referral, and event performance

Required qualifications

• 2+ years of experience in administrative support, operations coordination, or marketing operations
• Proficiency with Google Workspace or Microsoft Office
• Experience managing multiple projects and tracking systems simultaneously
• Familiarity with contract management platforms such as DocuSign
• Strong written communication skills