California Operations Coordinator

Job Summary

To support a growing pediatric behavioral health practice, the part-time Practice Operations Coordinator will manage patient intake, scheduling, and administrative communication while ensuring compliance with HIPAA guidelines in a hybrid work environment.

Key Responsibilities

• Coordinate and maintain client therapy schedules and caregiver training sessions
• Assist new families with onboarding paperwork and clinical documents
• Serve as a primary administrative point of contact for families and clinical staff

Required Qualifications

• 1-3 years of administrative, customer service, or operations experience, preferably in healthcare or therapy practices
• Proficiency in practice management software and Google Workspace; experience with Finni Health or CentralReach is a plus
• Outstanding written and verbal communication skills with a compassionate tone
• Detail-oriented with strong time-management skills and ability to work independently
• Knowledge of HIPAA guidelines and handling sensitive health information