Event Marketing Coordinator

Job Summary

Managing event logistics for a busy calendar, the full-time Event Marketing Coordinator will execute details for conferences and field events remotely, ensuring smooth operations through tracking deadlines, coordinating vendors, and preparing materials.

Key responsibilities

• Track key dates, deadlines, and vendor requirements for events while managing logistics and materials
• Coordinate with vendors on quotes, timelines, and shipping, while providing day-of support as needed
• Maintain internal documentation, including checklists and timelines, to ensure organized event execution

Required qualifications

• Experience supporting conferences, trade shows, or event production
• Ability to manage tactical event details independently and proactively address issues
• Experience coordinating vendors and managing contracts, invoices, and payment statuses
• Proficiency in using Canva for template updates and basic file preparation
• Strong organizational skills with familiarity in project management tools and spreadsheets