Executive Administrative Assistant

Job Summary

Supporting the VP of Global Commercial Services, the full-time Executive Administrative Assistant will manage complex calendar scheduling, coordinate logistics for meetings and events, and assist with various administrative tasks in a fast-paced environment.

Key responsibilities

• Manage the VP's calendar, including organizing meetings and events with internal and external stakeholders
• Coordinate logistics for external meetings and conferences, including scheduling and attendance tracking
• Prepare and process expense reports, ensuring compliance with company policies

Required qualifications

• At least 4 years of experience supporting executives in a fast-paced environment
• Strong organizational and interpersonal skills with the ability to manage confidential information
• Proficiency in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint)
• Expertise in calendar management and administrative systems
• Ability to prioritize multiple tasks and proactively identify issues