Executive Assistant

Job Summary

Seeking a proactive and organized Executive Assistant to work remotely in a full-time capacity, responsible for managing complex administrative tasks, coordinating travel arrangements, and supporting senior executives to enhance productivity and efficiency.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate domestic and international travel arrangements
• Assist in preparing materials for board meetings and manage agendas and minutes for senior staff meetings
• Collaborate with procurement and finance to process purchase requisitions and invoices while fostering strong relationships with internal and external stakeholders

Required qualifications

• Minimum of a High School diploma; AA or BA/BS degree or relevant certification preferred
• At least 5 years of senior-level administrative experience supporting executives
• Proficient in Microsoft Office Suite, particularly PowerPoint, with advanced presentation skills
• Demonstrated ability to prioritize tasks and manage multiple projects with minimal supervision
• Strong organizational skills and ability to handle sensitive information with discretion and confidentiality