Executive Assistant

Job Summary

Supporting three partners in a remote capacity, the full-time Executive Assistant will manage email and calendar organization, prepare meeting materials, and oversee task management to ensure efficient operations and follow-through on commitments.

Key responsibilities

• Manage executive inboxes, prioritizing urgent communications and drafting routine responses
• Coordinate meetings, resolve scheduling conflicts, and ensure adequate preparation for all attendees
• Track action items from meetings, maintaining a centralized action-item tracker and ensuring timely follow-up

Required qualifications

• Proven experience in an executive support role or similar administrative position
• Strong organizational skills with the ability to manage multiple priorities effectively
• Familiarity with digital tools such as Teams and Fireflies for meeting management and note-taking
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Knowledge of process improvement and automation techniques in administrative tasks