Executive Support Specialist

Job Summary

Providing high-level administrative support, the full-time Executive Support Specialist will manage schedules, coordinate meetings, and assist with project coordination for the Vice President Finance and Administration department, with options for remote or hybrid work.

Key responsibilities

• Maintain complex calendars, schedule meetings, and arrange travel for Executive Directors and Directors
• Provide backup support for Executive Assistants and assist in preparing meeting materials and agendas
• Coordinate office administration tasks, including processing fiscal transactions and maintaining office records

Required qualifications

• Three years of clerical/secretarial experience, including one year at a full performance level
• Experience with software applications, particularly Word and Outlook
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• Commitment to promoting an inclusive work environment
• Adaptability and initiative in responding to changing priorities