Intake Administrative Specialist

Job Summary

To ensure uniform and equitable allocation of manpower, the full-time remote Intake Administrative Specialist will manage daily communications with clients and dispatch halls, prepare allocation worksheets, and maintain logs and records while working up to 40 hours weekly.

Key responsibilities

• Maintain professional relationships with dispatchers and clients while preparing daily and weekly manpower reports
• Ensure compliance with industry Allocation Rules and manage payroll preparation from joint dispatchers
• Monitor project workflows and maintain accurate records and logs, including transcribing dispatch information

Required qualifications

• 1-2 years of computer-related experience
• 4-year degree or certification in office-related work, or 4-5 years of relevant work experience
• Expertise in Microsoft Office suite and ability to learn Oracle
• Ability to operate standard office equipment and manage multiple projects under time constraints
• Strong organizational skills and ability to maintain confidentiality in a fast-paced environment