Preconstruction Administrative Assistant

Job Summary

Providing essential administrative and documentation support to the Preconstruction Department, the full-time Preconstruction Administrative Assistant will assist with estimating, budgeting, proposal development, and bid coordination across various industrial and commercial projects.

Key responsibilities:

• Provide administrative support to the Preconstruction team, including managing documentation and communication with vendors and subcontractors
• Assist with bid and proposal preparation by compiling necessary exhibits, narratives, and schedules
• Maintain the Preconstruction Calendar to track bid due dates and submission requirements for multiple projects

Required qualifications:

• Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus
• Excellent organizational, documentation, and time-management skills to handle multiple priorities
• Ability to work independently and manage workload effectively in a remote environment
• Experience in a fast-paced, deadline-driven preconstruction environment
• Strong written and verbal communication skills for interfacing with internal teams and external stakeholders