Project Administrator

Job Summary

Supporting the Boston team remotely, the full-time Project Administrator will provide administrative and accounting support, manage project information, and facilitate billing processes while interacting with clients, vendors, and subcontractors.

Key responsibilities

• Set up project information in the accounting database according to contract terms and company policies
• Initiate and manage the billing cycle, including generating prebill reports and finalizing invoices
• Track accounts receivable and payable, and assess project revenue by identifying variances and making budget changes

Required qualifications

• A high school diploma with six years of project administration experience, an associate degree with four years of experience, or a bachelor's degree in accounting/finance with two years of experience
• Ability to read and comprehend moderately complex instructions and contracts
• Knowledge of job costing and contract file administration
• Proficiency in Microsoft Office, particularly Excel
• Prior experience with accounting systems such as BST, Deltek, or Wind2 is preferred