Project Coordinator / Accounts Payable Specialist

Job Summary

Providing administrative and financial support across multiple client-facing projects, the remote Project Coordinator / Accounts Payable Specialist will manage project activities, maintain documentation, and process invoices to ensure efficient project execution.

Key responsibilities

• Review and update purchase orders in NetSuite, ensuring alignment with project requirements
• Process subcontractor and vendor invoices accurately and within established timelines
• Maintain organized and audit-ready project financial records and support project reporting and dashboards

Required qualifications

• Two to five years of experience in project coordination, project administration, accounts payable, or operations support
• Hands-on experience with vendor or subcontractor invoices and resolving billing discrepancies
• Strong proficiency in Excel, including formulas, pivot tables, and financial tracking
• Working knowledge of purchase orders, invoice matching, coding, and payment processes
• Experience supporting multiple projects while managing competing priorities and deadlines