Job Summary
The Accounts Payable Specialist will provide financial and administrative support by ensuring payments are completed and expenses are controlled through extensive analysis and constant communication with vendors and internal business units. The ideal candidate will have an All Hands on Deck personality and ability to think outside the box.
Major Duties & Responsibilities:
Overall review of daily invoices for accuracy and completeness to include: proper coding, approval management, accurate service descriptions and service dates.
Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
Reconcile payable reports each month to confirm that all amounts paid were accurate
Identifies expenses that should be billed back to Customers and applied to active Projects
Understands the difference between Operating expenses and Cost of Sales expenses.
Establish working relationships with Department leaders to assure expenses are recorded accurately and approvals are received timely. Be that we are a startup environment with an ever changing environment, this role should look toward solutions to help streamline processes.
Experience:
Thoroughly and efficiently process vendor payments, assess and fulfill vendor needs, and educate vendors where applicable regarding company policies
Experience working with Sales Affiliates and answering questions as it relates to commissions paid to outside sales affiliates. Lead Dyno or First Promoter Experience a bonus.
Experience in a SaaS Startup environment a bonus
Experience working with Concur or Expensify, or similar.
Ability to utilize and navigate multiple systems simultaneously
Continuously evaluate and identify opportunities to drive process improvements that positively impact the department
Ability to accept and embrace changes within the current business environment
Provide clear and professional responses to vendor inquiries
Education:
Associates Degree, equivalent from a two-year college or four-year degree strongly preferred
High School Diploma or equivalent required
Requirements:
3+ years accounts payable experience
Knowledge of general accounting principles, regulatory standards and compliance requirements
Proficiency in MS Office, with an emphasis on Excel
High degree of accuracy, attention to detail and confidentiality
Agreeable to change in an ever-changing environment
Excellent analytical, problem solving and decision-making skills
Effective verbal, listening and written communication skills
Effective organizational, stress and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently or as a team member
This job description is not intended to be all-inclusive, and an employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. VirBELA reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.
