Remote Client Scheduling Coordinator

Job Summary

Detail-oriented and fast-moving, the part-time Remote Client Scheduling Coordinator will manage client and therapist schedules, maximize utilization, and ensure smooth operations in a fully remote environment.

Key responsibilities

• Build and manage client and therapist schedules using the practice management system, ensuring accuracy and daily updates
• Proactively maximize schedule utilization by strategically overscheduling to account for cancellations and fulfill authorized service hours
• Review daily reports to identify and resolve scheduling conflicts, overlaps, or gaps before they escalate into issues

Required qualifications

• High school diploma or equivalent required
• Prior experience in scheduling, coordination, or an administrative role preferred
• Proficiency in Microsoft Office (Teams, Excel, Outlook, Word) required; experience with Lumary ABA is a plus
• Exceptional attention to detail and strong organizational skills
• Commitment to HIPAA regulations and client confidentiality is non-negotiable