Job Summary
Executive Assistant (Remote)
We are seeking part-time and full-time employees to serve as Executive Assistants supporting long-term clients throughout the United States.
About you:
You are a highly skilled executive assistant with at least 7 years of experience working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech savvy, results-oriented and a stickler for details! And you do it all with a smile!
About us:
We believe that it is possible to have a rewarding career that doesn't conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a nice to have'. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our #1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
As a premium executive assistant company, we set the standard for remote professionals. We've been proudly certified as a Great Place to Work for 4 years in a row, and our accolades include being named by Fortune Magazine as one of the 50 Best Small Workplaces , and Entrepreneur Magazine in their Entrepreneur 360 List as one of the Best Entrepreneurial Companies in America and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
About the position:
This is a rewarding long-term career opportunity to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.
As a Boldly Employee, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.
Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.
As an executive assistant you'll apply your professional skills in a wide range of tasks including:
Maintaining appointment schedules and calendars
Planning and scheduling meetings, conferences, and travel
Making travel arrangements including flight and hotel bookings
Maximizing the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
Managing multiple email inboxes for executives
Managing expenses
Providing customer/supplier support
Other executive admin responsibilities as needed
Your Skills and Experience:
A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives
A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
Ability to multitask with ease and prioritize work as needed
Excellent time management skills
Advanced knowledge of online software such as Google Workplace, Office 365, Zoom and other popular productivity tools
Ability to learn new tools quickly
Excellent interpersonal communication
Strong writing skills
Highly organized
Ability to work independently and under the pressure of deadlines
Solution driven!
Benefits you'll love, for both part-time and full-time employees:
W2 employment status
100% remote work
Flexible schedule within regular business hours
Ability to work PT (at a minimum of 25 hours a week) or FT hours
Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you'll be working full-time)
401k with employer match
Paid time off including vacation/sick leave, holidays, and parental leave
Technology stipend
Paid wellness events
Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
