Job Summary
The Payroll Specialist will be a member of the Human Resources team that will ensure accurate processing and recording of the company's payroll, provide timely and accurate financial information, participate in data entry Payroll processing. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.
Work Specifics: Non-Exempt, Full-Time (M-F, 8-5) REMOTE or in the Rocklin, CA office.
Responsibilities may include, but are not limited to:
~Payroll administration for exempt & non-exempt employees nationwide on a semi-monthly basis, including but not limited to:
~Set up, modify, and terminate employees in the payroll system
~Collect, calculate, summarize, and review timekeeping information for completeness and accuracy
~Hold department supervisors accountable for accurate and timely approval of time cards
~Obtain supervisory approval of timecard discrepancies
~Detailed management of deductions for healthcare insurance, 401k, FSA, etc.
Issue paychecks and process direct deposit payments
~Process garnishment requests
~Calculate and deposit payroll taxes in payroll system
~Direct contact with employees to clarify deductions, direct deposit, and other such details
~Track and communicate Paid Time Off (PTO) and Paid Sick Leave accruals and balances as applicable and appropriate
~Process employee final checks and other off-cycle payments, as needed
~Complete 401k contributions, 401k loan payments, 401k matching, assist with 401k compliance testing, and other such functions in the 401k web-based system
~Compile and provide internal management reports from payroll platform
~Process and issue annual W-2 forms to employees
~Process employment verifications as requested
~Register with new states for employment, as requested
~Research and assist with implementation of new or revised labor law requirements
~Receive employee complaints, questions, and concerns about payroll services and communicate those issues to HR Management
~Professional collaboration with other company staff
~Other responsibilities or duties as may be assigned
Requirements
~2+ years prior experience preferred processing payroll for a multi-state employer, with some knowledge of CA wage & hour law Must be highly analytical, with working knowledge of Excel, and payroll platform(s)
~Be proficient in MS Office Suite, particularly Excel, Word, PowerPoint, and some form of payroll platform (Paylocity a+)
~Must be punctual and dependable.
~Accomplished organizational and time management skills to successfully manage multiple priorities at a given time and deliver excellent results with sense of urgency.
~Highly effective communicator with an ability to effectively correspond verbally and in writing with multiple constituencies at all levels across the organization.
~Able to maintain focus and positive attitude in a fast-paced environment
~Ability to meet deadlines in a time sensitive environment
~Exceptional time management skills and solid follow-through skills
~Skilled in customer service relations, analysis and problem solving
~Valid Driver's License and auto insurance must always be maintained
~Ability to lift to 25 lbs.
Physical Requirements:
Candidate must be able to sit the majority of an 8-hour day except for lunch and break times. Candidate must be able to keyboard the majority of an 8-hour day except for lunch and break times. Candidate must have manual dexterity. Candidate must be able to speak on the telephone intermittently throughout the day. Candidate must be able to read and write English fluently.
