Senior Administrative Assistant

Job Summary

Providing clinical and administrative support for Yale Medicine Digestive Diseases, the full-time remote Senior Administrative Assistant will coordinate surgical scheduling, manage paperwork in compliance with hospital policies, and maintain organized surgical schedules using the Epic system.

Key responsibilities

• Oversees and coordinates administrative and office activities, serving as the principal source of information on policies and procedures
• Manages the scheduling of surgeries, ensuring timely processing of paperwork and prioritizing cases based on urgency
• Coordinates travel arrangements, schedules meetings, and maintains inventory of supplies while providing editorial support for publications

Required qualifications

• Six years of related work experience, with at least four years in the same job family at the next lower level, or an Associate's degree with four years of experience
• Proven proficiency in scheduling surgical appointments within a clinical environment
• Strong computer skills, particularly with Microsoft Outlook and the Epic scheduling system
• Demonstrated ability to maintain professionalism and provide superior customer service
• Excellent organizational skills and attention to detail, with a commitment to accuracy