Senior Administrative Assistant

Job Summary

Providing high-level administrative support within the Abdominal Imaging Department, the full-time Senior Administrative Assistant will manage confidential materials, coordinate operational processes, and facilitate communication among faculty, staff, and external stakeholders in a remote setting.

Key responsibilities

• Perform complex administrative duties, including managing calendars, processing expense reports, and maintaining confidential files
• Assist with grant proposals, coordinate meetings, and support faculty with documentation and scheduling
• Reconcile departmental accounts, track expenditures, and manage inventory for office supplies

Required qualifications

• High School Diploma or Equivalent; Associate's or Bachelor's Degree preferred
• 5 years of administrative/secretarial experience, or 3 years with an Associate's degree, or 1 year with a Bachelor's degree
• Experience in grant coordination and financial tracking
• Ability to manage complex schedules and handle confidential information
• Must pass a pre-employment skills test as required by Human Resources