Senior Administrative Assistant

Job Summary

Providing complex administrative and secretarial support, the full-time Senior Administrative Assistant will assist faculty in the Department of Hospital Medicine with onboarding, manage calendars, coordinate travel, and maintain clinical certifications in a hybrid onsite/remote work environment.

Key responsibilities:

• Coordinate day-to-day office activities and assist with departmental inventory maintenance
• Manage faculty calendars, prepare correspondence, and maintain physician licenses and certifications
• Review and reconcile faculty expenditures and manage budget tracking for assigned faculty

Required qualifications:

• High School Diploma or Equivalent; Associate's or Bachelor's Degree preferred
• 5 years of administrative/secretarial experience, or 3 years with an Associate's degree, or 1 year with a Bachelor's degree
• Experience supporting faculty or leadership in a healthcare, academic, or research environment
• Strong financial skills, including budget monitoring and expense reconciliation
• Ability to pass a pre-employment skills test as required by Human Resources