Job Summary
Non-profit, non-partisan collaborative of academics committed to enhancing the quality and impact of research and education. Seeking an interim Director of Operations to step in to handle the following main task areas:
-Oversee all team activities to ensure adherence to budget, process, and mission in order to assist the Executive Director in implementing strategy and programming.
-Establish and manage business processes that enable other team members to perform their daily activities.
-Manage financials, including banking, monthly reconciliation, expense accounts, payroll, and reimbursements.
-Develop and monitor the organizational budget, work with department heads to manage their budget, and determine feasibility of new initiatives.
-Assist the Executive Director in setting company goals, strategy, programming, performance goals, and long-term operational plans.
-Organize Board meeting materials as required by Board officers.
-Manage external vendors that provide HR, IT, accounting, legal, and other key services, including processing invoices via Bill.com.
-Ensure team members have the tools and resources required to effectively and efficiently reach their goals.
-Coordinate facilities such as office space, technology, supplies, and software.
-Process incoming donations, gifts and deposits, ensuring accurate record keeping and timely donor engagements once the gift is received. Track reporting deadlines for grants and gifts, and determine team process for preparing, proofing, and submitting those reports.
-Uphold organization policies and standards, ensuring legislative regulations are followed.
-Other duties as required.
Ideal Candidate:
-Work well under pressure; ability to prioritize and have exceptional time-management skills.
Service-oriented and team player; display positive can-do attitude.
-Ability to multitask in a fast-paced environment.
-Keen attention to detail.
-Ability to handle sensitive information with a high level of confidentiality and discretion.
-Ability to exercise good judgement and independent decision making.
Bachelor's degree, or any combination of education, training and experience that provides the required knowledge, skills, and abilities.
-Demonstrated fluency with the Microsoft Office Suite, Google Suite for Business, Salesforce (or similar database), and Asana project manager (or similar software).
-5-10 years of related operations and/or event planning experience required.
-Prior work in the academic world and/or a non-profit organization a plus.
Skills:
Microsoft Office,
Google Suite,
Salesforce.com,
Asana,
Business Process,
Structured,
