Virtual Administrative Assistant

Location: Pacific Time, Mountain Time, Central Time, Eastern Time, Arizona, California, Colorado, Florida, Michigan, Missouri, North Carolina, Ohio, Oregon, South Carolina, Texas

Compensation: Hourly

Staff Reviewed: Wed, Apr 07, 2021

This job expires in: 22 days

Job Category: Administrative, Marketing

Remote Level: 100% Remote

Weekly Hours: Part Time

Employment Status: Permanent

Employer Type: Employer

Career Level: Entry Level, Experienced

Job Summary

Do you thrive working independently, being creative and being responsible for your performance?

Would you enjoy working in the professional world from the convenience of your home office?

This could be the job for you:

must have a minimum of 20 hours weekly availability, hours will build based on client assignment
comprehensive training
ongoing support
opportunities for growth and development

The Job

You will be in the driver's seat and responsible for building strong relationships through marketing strategies for a successful team in the financial industry. You will support the client by handling multiple tasks and deadlines in an organized fashion with a "can-do attitude".

Marketing goals could be reached by any combination of the following:

creating and sending product mailers, hand-written cards, life event gifts, and production thank you cards
creating and managing email campaigns and door openers
managing virtual events coordinating marketing efforts with other team members
managing social media and updating website

Who We Are

We are a driven, energized, enthusiastic team of planners and makers, providing premier services and elevating success. Week after week, we increase connectivity with clients, expanding and deepening client bases, propelling success. And we bring heart to that hustle, because understanding and positive relationships are our number one priority.

Every goal we set, team we support, marketing service we create, expense report we process, or call we place on behalf of our clients is the result of our team working together to make each other's ideas stronger. That happens here because every one of us strives toward a common goal creating the best customer experiences.

Responsibilities

Create and execute well-planned marketing ideas and programs
Duties may include any of the following:
Sending greeting cards for Birthday, Anniversary, Holidays, Thank You's, other life events, Sending gifts for a variety of occasions, Door Opener Campaigns, Email Marketing, Creating Newsletters, Managing Social Media
Arrange and coordinate special events, projects, and mailings
Execute projects from start to finish, with consistent communication
Order necessary supplies
Assemble, mail and track projects
Develop, manage and retain strong client relationships
Create effective campaigns that emotionally engage clients
Multi-task at a high-level managing:
Project implementation and timelines
Create and manage tracking systems for marketing projects
Ensure marketing ideas coincide with the company's brand and mission statement

Preferred Qualifications

High School Diploma or equivalent
Experience: Two years experience in marketing, sales, customer service relations, or social media management

Skills, Abilities and Equipment

Strong written, verbal and interpersonal communication skills
Ability to prioritize work and multitask effectively
Proficient computer skills.
Must be able to move quickly and fluidly through multiple programs and internet browser tabs at once.
Must demonstrate the ability to use email proficiently: send attachments, use signatures, copy and paste, appropriate use of cc and bcc fields
Excellent organizational skills, ability to problem solve, and high attention to detail
Proficiency in social media platforms: LinkedIn, Facebook, Instagram, Twitter is a plus
Experience in word press and media design platforms is a plus
Ability to respond to email and voicemails Monday-Friday
A home office which allows for a quiet and uninterrupted work environment and a protected, clean space to store materials and supplies
A dedicated phone line with a customized greeting
A personal computer (see requirements below)

Computer Requirements

A working (PC) computer with an operating system of Windows 7 or better (MACS and TABLETS are not permitted - no iPads/Chromebooks)
2 GB memory (4 GB preferred)
500 GB hard drive (at least 20 GB free hard drive disk space)
2.0 GHz processor (2.60 GHz preferred)
Current anti-virus and anti-spam software.
McAfee and Norton Antivirus are not compatible with our software.
Recommended antivirus: Kaspersky, Webroot SecureAnywhere, Trend MicroAntivirus+, AVG, Avast.
A high-speed internet connection with a minimum 3 megabyte down-speed and a 1 megabyte up-speed
A router
A noise free and ergonomically compliant home office environment

Employment

Employees are covered under Workman's Compensation, Unemployment Insurance, and earn paid sick leave. Based on hours, employees may be eligible for a monthly expense reimbursement, health, dental, and vision insurance benefits and 401k matching (US residents only, please). We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

The Details

The Financial Industry mandates extensive background checks are completed before beginning training. (Can take 1-3 weeks)
Training period depends upon your learning curve.
You will need to demonstrate flexibility, great organization, and a knack for multitasking to increase work hours.
Work hours typically between 8:30am4:30pm Monday-Friday.
Clients available in all time zones.
This is an hourly position.
Starting pay: $13:00-$15.00, depending on experience.
We are currently accepting resumes from the states listed on our website: https://paragonplanners.com/employment

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