Job Summary
I'm looking for someone who is smart, organized, and trustworthy to be my virtual assistant. Bluntly, I'm looking for a perfectionist who is extraordinarily detail-oriented and ready for a challenge.
Odds are this job is not right for you. But, if you happen to possess the skills and personality traits I'm looking for, this may very well be your dream job. Seriously.
Summary
- PLEASE NOTE: This is a part-time role, starting at 30 hours per month. Depending on how we work together, this could increase to more hours per month.
- This is a fast-paced, detail-oriented role. Expect to get several requests/day from me, many of which include tasks that must be done that day.
- You'll handle my business and personal details, including scheduling, database and CRM work, formatting and designing creative materials, uploading and scheduling blog and social media posts, ordering groceries, making personal appointments, and coordination of administrative tasks and meetings with my team.
- It's also remote, so you can work anywhere in the United States / during NYC business hours. We communicate via email, chat, and phone.
- My site: https://www.nebulatalentgroup.com/
- My LinkedIn: https://www.linkedin.com/in/willbubenik
Before we go further, I have a WARNING: I'm not the easiest person to work with. In fact, I'm very challenging. I move fast. Some people see me as cold , too blunt , or short in my interactions. That happens because I am building a business with other high-performers who require me to be at my best.
The perfect person for this position looks for any way they might help make my day easier. This means that my Virtual Assistant will spend much of their time making sure my complex life operates like a well-oiled machine.
Tasks and Responsibilities
- Oversee execution of creative materials, including formatting, designing, and scheduling documents, social posts, thank you cards, newsletters, presentations, and blog posts
- Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner (ideally through a CRM and Calendar)
- Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
- Serve as point person for both internal and external stakeholders, while acting as gatekeeper in a professional manner
- Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items
Knowledge & Skills
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
- A FAST learner able to quickly learn new software applications and processes. If you have the capability to set up new systems and processes in order to streamline business and personal functions, this is the role for you.
- Incredibly proactive with the ability to solve tasks with minimal or no guidance. The ideal candidate looks for things that need to be done and they do them. They don't wait around until they are told to do something, heading off any crisis situations before they come up.
- High level of experience with Google Apps, CRM software, MailChimp, Basecamp, Trello, Canva, or similar applications
In short, the right person has to be willing to do virtually anything that needs to be done to help me operate at my best.
Education and Experience
- At least 2+ years experience as a virtual assistant
- Experience managing an executive calendar
- Must be reachable during the hours of 8AM - 6PM Eastern Standard Time and respond to messages within 2 hours
- Top notch communication via email and phone, internally and externally
- Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
- Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time
