Job Summary
Virtual Executive Assistant
I'm looking for someone proactive and detail-oriented with excellent communication skills to be my virtual assistant.
Summary:
This is not an entry-level assistant position. You MUST have at least 2 years' experience working remotely as a Virtual Assistant for a business owner.
Expect to get several requests per day from me, some of which may need to be completed within that day.
You'll handle my business and personal details, including scheduling, customer service issues, website and newsletter management, and making personal appointments.
This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, this could increase to more hours per month.
It's also remote, so you can work anywhere in the United States / during EST business hours. We communicate via email, Slack, and phone.
Tasks and Responsibilities:
Manage website, including uploading posts, formatting newsletters, and potentially scheduling social media posts
Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
Research and be the point person for service providers for projects such as web design
Research in support of business development and my Board and Commission roles such as market analysis, data gathering on agricultural segments, and organization of data to be easily accessible to me.
Handle personal details such as ordering gifts, scheduling personal appointments, and maintaining household items
Knowledge and Skills:
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with GSuite and FloDesk or similar application
Knowledge of Slack and Trello
Ability to quickly learn new software applications
Capability to set up new systems and processes in order to streamline business and personal functions
Education and Experience:
At least 2+ years' experience as a virtual assistant for a business owner
Ability to handle several emails and requests per/ day
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Experience managing calendars
Must be reachable during the hours of 8AM - 6PM Eastern and respond to messages within 2 hours
Top notch communication via email and phone, internally and with customers
Proven ability to prioritize tasks
Perfectionist, super attention to detail
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time
If interested, please click "Apply".
