Job Summary

Are you looking for a long-term position as a virtual assistant? We are hiring for a design firm located in the Pacific time zone that needs a high-performing, get-things-done, type A driver who has the ability to pivot when necessary. In this position, you must be a strategic thinker who brings ideas to the table in order to solve problems and make processes more efficient. You will have the opportunity to grow this position quickly by bringing ideas and solutions to the table. This position will start at 20 hours a week but has immediate potential to grow quickly to FT, especially if you jump in, prove yourself, and get the job done right the first time.

Hours: 20 to grow quickly to FT
Pay range: $23-27
Contract or W2: Contract
Time Zone: Any, PT or MT preferred

Duties and responsibilities:

Email and calendar/scheduling management
Being a kind but firm gatekeeper
Client management including onboarding and offboarding
Backend procurement - AR/AP, updating QuickBooks, and liaising with the bookkeeper
HR tasks and payroll
Vendor management
Maintaining SOPs
Creating and tracking proposals and contracts
Identify and remove anything on the owner's plate to make her life run more smoothly

Tools:

Trello
Google Workspace/Gmail
Ivy
Shopify
Harvest
Dubsado
Quickbooks

Qualifications:

5-10+ years of experience in an administrative position
Experience in the design industry a plus
Highly self-motivated
Detail-oriented and efficient
Tech-savvy, smart, and resourceful
Process-driven
Strategic thinker
Ability to see the big picture, break down the details, and get things done
Problem solver