Job Summary
Job Description
Virtual Executive Assistant to the Owner
Brunson Electric LLC is a rapidly growing electrical contracting firm based in Stratford, CT. Our mission is to provide the highest level of customer service to our clients. Our knowledge, experience, enthusiasm, and constant dedication to innovation has quickly led us to becoming a key player within our market. We strive to recruit and retain the best people in the industry in order to protect our brand and our core values to deliver a consistently high level of customer satisfaction while maintaining steady growth.
Not only am I the owner of Brunson Electric but I am also the President of the Fairfield County Electrical Association which has 170 current members, and am looking to begin teaching at night at a local technical high school in the spring. I'm looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.
Summary
This is not an entry-level position. You MUST have at least 2 years experience working remotely as a Virtual Assistant for a business owner
Expect to get several requests a day from me, which some include tasks that must be done that day
You'll handle my scheduling, vendor management, and assist with a handful of bookkeeping needs
This is a part-time role, starting between 10-20 hours per week. Depending on how we work together, this could increase to more hours
It's also remote, so you can work anywhere in the United States / during Eastern Time business hours. We communicate via email, text, and phone
Tasks and Responsibilities
Maintain my daily calendar, arrange calls, meetings, and speaking engagements while making sure all details are handled in a clear and organized manner
Assist with scheduling customer jobs in Housecall Pro software for three trucks/four personnel (approximately 30-40 unique appointments per week)
Conduct requested follow-up calls with vendors, city building departments, utility providers, and other contractors to inform upcoming weekly schedule; adjust schedule based on new information
Assist preparing for upcoming jobs including submitting requests for Certificate of Insurance (COI), coordinating equipment rentals, requesting utility company authorization numbers
Research and be the point person for service providers and vendors such as accountants, bookkeepers, sub-contractors, and electrical supply houses
Assist with some bookkeeping duties including sending prepared invoices, following up on unpaid invoices, and tracking progress billing on longer term projects
Manage two websites (i.e. Brunson Electric and Fairfield County Electrical Association (FCEA)), including uploading blog posts, formatting newsletters, and scheduling social media posts
Knowledge & Skills
Capability to set up and document new systems and processes in order to streamline business and personal functions
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with Google Apps, MS Excel, and MailChimp or similar applications
Ability to quickly learn new software applications
Willing to learn basic industry terminology to help enable smooth communications
Ability to solve tasks with minimal guidance
Education and Experience
At least 2+ years experience as a virtual assistant for a business owner
Ability to handle several phone calls and requests per day
Exceptional ability to communicate progress on multiple projects
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Experience managing calendars
Must be reachable during the hours of 8AM - 12PM Eastern Time
Top notch communication via email and phone, internally and with customers
Proven ability to prioritize tasks
Perfectionist, super attention to detail
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
If interested, please apply here.
