Job Summary
Remote Senior Accounting Associate
About The Accountkeepers
The Accountkeepers is not your typical bookkeeping firm. We are the better alternative to hiring an in-house bookkeeper. Every Accountkeepers client has a dedicated accounting team - an accounting associate for the day-to-day work, and an accounting manager to ensure it's all done correctly. While our company is virtual, our teams interact with each other and their clients face to face through video calls. We have a personal relationship with our clients.
The Accountkeepers also leverages the best accounting technology available. We move all our clients to a cloud-based accounting and file storage system, and we automate roughly 50% of our clients' bookkeeping work. This increases accuracy, and lowers cost.
Senior Accounting Associate Job Description:
We are looking for an experienced Senior Accounting Associate who is interested in working at a different kind of company. You've read our Company and Workplace Values below, so you know what we mean by that. We are looking for someone who loves accounting, takes pride in serving their clients, is an excellent communicator, embraces accounting technology, has some experience supervising other accountants, works well in a fast-paced and changing environment, and doesn't need an office environment to work successfully.
Senior Accounting Associate Responsibilities and Expectations:
The Senior Accounting Associate will manage multiple clients with the support of an Accounting Manager, who is the senior client contact and oversees the work of a team of accountants. The Senior Accounting Associate will also support the Accounting Manager with team oversight by serving as a resource to the Accounting Associates, training and mentoring them when new challenges arise, and knowing when to bring complex accounting issues to the Accounting Manager. The Senior Accounting Associate will also ensure that the day-to-day work of the Accounting Associates is complete, accurate, and on-time by reviewing work and documentation.
With the support of the Accounting Manager, the Senior Accounting Associate is responsible for:
Client Accounting (approximately 70%)
All AR accounting, including invoicing and payment applications
Paying client's bills using Bill.com and all associated accounting
Running payroll and all payroll accounting
All bank reconciliations and credit card reconciliations
All adjusting entries
Creating and updating Client Checklists, Client Guides, and Work Papers for all their clients as things change and new things come up
Generating, distributing and e-filing 1099s annually
Workers Compensation audits
Communicating with clients weekly on outstanding questions you have
Any other accounting-related work for a client including bringing their books up-to-date and special projects
Review & Oversight (approximately 30%)
Responsible for ensuring the completion of Accounting Associates' day-to-day work and monthly financial statements
Serve as a training and accounting knowledge resource for a team of Accounting Associates
Ensure that complex accounting challenges are elevated to the Accounting Manager
Responsible for ensuring all client work is complete and documented according to The Accountkeepers' policies and procedures
Communicating proactively with Accounting Manager when work is inaccurate or behind schedule
Other Expectations of Working with The Accountkeepers:
Being a contact for our clients means you must be able to manage relationships and meet expectations. You should know your clients well, and understand their unique needs.
Managing multiple clients means you are highly organized, and don't need anyone to remind you of what needs to be done for your client work.
Using your own checklists and manuals daily to ensure everything gets done in a timely manner and nothing gets dropped.
Training and mentoring others means you have to be a proactive and empathetic manager. Although Accounting Associates report to the Accounting Manager, you will be a key resource for them and they should feel comfortable asking you for help.
Asking questions when you don't know something. We don't expect you to know everything! We have experienced senior accountants on your team to answer your questions.
Meet with clients periodically via video call, to maintain the relationship.
Requirements for this position:
Minimum 6 years of experience full-charge bookkeeping, including monthly close responsibilities
2+ years using QuickBooks Online
Strong familiarity with GAAP
Minimum 2 years of experience in a client-facing role in a multiple-client accounting environment required
Some experience supervising accounting staff required
Experience with bank reconciliations, credit card reconciliations, AP and AR accounting required
Experience running payroll required
Experience with 1099s and workers compensation audits
Associate's or Bachelors' degree in accounting required
Exceptional attention to detail required
QuickBooks ProAdvisor Certification preferred
Experience with Expensify, Bill.com, Concur, and/or other similar tools a plus
Experience working remotely, self-starter work ethic
Comfortable with, and like using, new technologies
Strong written communication skills
You will have multiple clients, so you have to be organized
You can't be afraid to ask questions
You don't shy away from a challenge, and like fast-paced work environments
Must be a strong team player with a sense of humor
We can only consider candidates who are already authorized to work in the United States
Perks of working with The Accountkeepers:
Work from home
Unlimited paid time off, with the understanding that you must ensure your work is covered when taking time off
Salaried position, competitive pay
Medical, dental and vision for you and your dependents (75% contribution from TAK)
FSA and HSA offered
TAK contributes 5% of your salary to a 401k, no match required
Life insurance
Short-term and long-term disability insurance
Flexible schedules available
Training opportunities
Paid parental leave
Our Hiring Process:
Thanks for your interest in our Senior Accounting Associate position! We thought you would appreciate a summary of the hiring process, so you know what to expect. We know how much time and effort goes into applying to job postings, and we appreciate your time. Please note we receive hundreds of applications when we post a job, and so are unable to inform candidates if they have not moved on to the next step.
Also, we ask that all applicants please read our Company and Workplace Values below to make sure we're a good match before submitting an application.
- Applications will be reviewed as they are received; final deadline for applications is Friday, May 24th at 11:59pm ET
- Select candidates will be asked to submit a writing sample in response to several question prompts
- Within a few days, select candidates will be invited to a 90-minute video interview (via Zoom) and skills test
- Final interviews will be held via video conference call (Zoom)
- If selected for this position, we will request two references from past employers and a credit report, and we will conduct a background check
Please submit your resume (2 pages maximum), cover letter (1-page maximum), and answers to our application questions through our application link. Applications must be submitted by 11:59pm ET on Friday, May 24th to be considered. Thank you!
Company & Workplace Values:
This is not your ordinary work environment. We are building a community of awesome accounting professionals whose company will work for them, not just the other way around. The culture of this company is one of generosity. It is a culture of we and not I.
Our Company Values can be found on TAK's website (theaccountkeepers.com/careers), and outline what our clients can expect of us.
In addition, our Workplace Values (below) guide how we operate as a company and what we expect of each other:
Flexibility.
TAK is a 100% remote workplace. We believe in flexible schedules, we don't track vacation days, and we don't mind people working a non-traditional schedule. If it works for your clients and your team, it works for TAK. We hire competent professionals who know how to manage the many demands on their time, and we trust them to do it successfully.
Team-based Independence.
We designed The Accountkeepers' workplace so that it feels like you're working for yourself, but without any of the downsides like unreliable pay and insecurity. With us, you get flexibility, a reliable paycheck and amazing benefits. But you also get a team. TAK team members support each other constantly, working independently to achieve common goals.
Communication.
As a remote work environment, communication is key. Communication with our clients and communication with our colleagues. We treasure open, honest, and vulnerable conversations. Without successful communication channels, we cannot achieve our goals for our clients or our company.
Being organized.
Working remotely for multiple clients means you have many demands on your time, from many different angles, so you need to be incredibly well organized.
Capacity.
You should always have capacity to help a colleague who's out on parental leave, research a new technology that could help our clients or help us, or step in for someone on vacation. We should never be at full capacity with our regular day to day work. If you are, speak up!
Balance.
We believe in work life balance; however you define it. We believe in being fully present when you're on and disconnected when you're off . We don't believe in burning the candle from both ends.
