Accounting Specialist

Job Summary

Owning the day-to-day books for a growing digital agency, the full-time Accounting Specialist will manage reconciliations, invoicing, payroll preparation, and month-end close while working remotely and collaborating with the leadership team and outside CPA.

Key responsibilities

• Reconcile bank and credit card accounts weekly and at month-end, ensuring accuracy in QuickBooks Online
• Manage monthly invoicing for recurring clients and track open invoices, sending reminders for overdue payments
• Prepare payroll inputs and vendor payments, ensuring timely processing without late fees

Required qualifications

• 3+ years of full-cycle bookkeeping experience for US small businesses
• Hands-on experience with QuickBooks Online, including bank feeds and reconciliations
• Experience with invoicing, accounts receivable collections, and accounts payable for service businesses
• Familiarity with US payroll inputs and providers like ADP or Gusto
• Strong written English skills for client and vendor communications