Administrative Assistant

Job Summary

Supporting the Medical Affairs department, the full-time remote Administrative Assistant will manage schedules, assist senior leaders, and ensure compliant document management while adapting to shifting priorities in a dynamic biopharmaceutical environment.

Key responsibilities

• Manage and maintain schedules, including calendar management, meeting scheduling, and travel arrangements for the head of Field Medical
• Provide support for Field Leadership Team meetings, field medical training programs, and regional conferences
• Assist with compliant document management and record-keeping in accordance with company policies

Required qualifications

• 5 years of experience in an administrative support role, preferably in a biopharmaceutical or Medical Affairs setting
• Proficiency in Microsoft Office applications, SharePoint, and Veeva
• Experience with AI resources such as MS Co-pilot & Claude AI
• Strong judgment and discretion when handling sensitive and confidential information
• Ability to work effectively in a fast-paced, evolving environment with limited structure