Administrative Assistant

Job Summary

Providing essential administrative support, the full-time fixed-term Administrative Assistant will manage calendars, coordinate meetings, and assist with travel arrangements for the executive leadership team remotely from November 2026 through February 2027.

Key responsibilities

• Manage and maintain calendars for multiple executives, scheduling and coordinating meetings across time zones
• Coordinate meeting logistics, including agendas, attendee information, and supporting materials
• Prepare and submit expense reports while tracking outstanding receipts and approvals

Required qualifications

• Three or more years of experience in administrative support or office management
• Experience supporting multiple leaders in a fast-paced environment
• Strong organizational skills with a focus on accuracy and detail
• Proven ability to manage competing priorities effectively
• Experience with calendar management, travel coordination, and expense reporting