Administrative Coordinator

Job Summary

Providing advanced administrative coordination and technical expertise, the full-time Administrative Coordinator will oversee the Department of Otolaryngology's educational programs, including ACGME-accredited fellowship programs and medical student clerkships, while ensuring compliance with accreditation requirements and facilitating effective program operations in a hybrid work environment.

Key responsibilities

• Coordinate and manage all aspects of the fellowship application and interview processes, ensuring compliance with accreditation standards
• Serve as the primary point of contact for medical students and coordinate their rotation schedules and onboarding activities
• Plan and support departmental educational events, managing logistics, scheduling, and faculty coordination to ensure successful program delivery

Required qualifications

• Four years of general office or secretarial experience, or an equivalent combination of education and experience
• Intermediate skills with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to maintain confidentiality and exercise discretion at all times
• Strong relationship-building and exceptional customer service skills
• Demonstrated ability to manage multiple priorities and meet deadlines effectively