Event Operations Coordinator

Job Summary

To support high-energy family-focused community events, the part-time Event Operations Coordinator will manage logistics, coordinate vendors and sponsors, and oversee on-site execution, primarily working remotely with occasional in-person responsibilities in NYC.

Key responsibilities

• Execute the pre-production task tracker, ensuring event milestones and vendor confirmations are on track
• Serve as the main point of contact for venue hosts, vendors, sponsors, and attendees, maintaining warm communications
• Lead on-site operations during event days, overseeing setup, vendor arrivals, and addressing any issues that arise

Required qualifications

• Experience in event coordination or a related field is preferred but not required; training will be provided
• Strong organizational skills with a focus on detail and methodical task management
• Ability to communicate professionally and effectively in written and verbal formats
• Familiarity with project management tools and basic design software like Canva
• Must reside in the NYC Metro Area and be available for 6-8 weekend events per year