Executive Administrative Assistant

Job Summary

To support the Office of the Provost, the full-time Executive Administrative Assistant will manage day-to-day operations, oversee building functions, and serve as the primary contact for executive leadership, ensuring a professional environment for high-profile guests while maintaining confidentiality and handling complex priorities.

Key responsibilities

• Serve as the primary point of contact for the department in the absence of senior leadership
• Manage the scheduling and preparation of executive meetings and events, ensuring all necessary materials are provided
• Oversee daily operations, including budget tracking, travel arrangements, and maintaining sensitive files

Required qualifications

• High school diploma or equivalent with a minimum of three years of administrative support experience; Bachelor's degree preferred
• Proven ability to interact confidently with high-profile clients and executives
• Strong organizational skills with experience managing multiple complex projects under tight deadlines
• Proficiency in Microsoft Office Suite, Google Workspace, and database management
• Ability to handle confidential information with discretion and work under limited supervision