Executive Administrative Assistant

Job Summary

To support the Office of the Provost, the full-time Executive Administrative Assistant will manage day-to-day operations, serve as a primary contact for high-profile guests, and oversee scheduling and logistics for executive meetings and events while maintaining a professional atmosphere on-site.

Key responsibilities:

• Act as the primary point of contact in the absence of senior leadership, ensuring smooth communication and operations
• Coordinate and prepare executive conference rooms and public spaces for institutional events, managing logistics and inventory
• Assist with managing the calendars of the AVP Communications and the Provost, prioritizing requests and ensuring leaders are well-prepared for engagements

Required qualifications:

• High school diploma or equivalent with a minimum of three years of administrative support experience; Bachelor's degree preferred
• Proven ability to interact with executive leaders and high-profile clients confidently and articulately
• Strong organizational skills with experience managing multiple complex projects under tight deadlines
• Demonstrated proficiency in Microsoft Office Suite, Google Workspace, and other relevant technologies
• Ability to handle confidential information with discretion and work under limited supervision