Executive Administrative Assistant

Job Summary

Supporting the Office of the Provost, the full-time Executive Administrative Assistant will manage day-to-day operations, oversee building functions, and serve as a primary contact for high-profile guests while maintaining professionalism and confidentiality in an onsite environment.

Key responsibilities

• Serve as the primary point of contact for the department in the absence of senior leadership
• Assist with managing the AVP Communications and the Provost's meeting and travel calendars, ensuring leaders are prepared for engagements
• Support day-to-day operations, including budget tracking, expense processing, and maintaining sensitive files

Required qualifications

• High school diploma or equivalent with a minimum of three years of administrative support experience; Bachelor's degree preferred
• Proven ability to interact confidently with high-profile stakeholders and manage multiple complex projects
• Exceptional oral and written communication skills with a track record of diplomatic interactions
• Proficiency in Microsoft Office Suite, Google Workspace, and database management
• Ability to work under limited supervision and handle confidential information with discretion