Executive Assistant

Job Summary

Supporting a team of executives, the full-time remote Executive Assistant will manage complex calendars, coordinate travel, and process expenses while ensuring smooth day-to-day operations across US and European time zones.

Key responsibilities

• Manage high-volume calendars for multiple executives, prioritizing meetings and resolving scheduling conflicts
• Coordinate domestic and international travel, including itinerary management and communication with travel providers
• Prepare and track expense reports, ensuring compliance with company policies and maintaining accurate budget records

Required qualifications

• Minimum of three years' experience as an executive assistant supporting senior leaders
• Proven ability to manage multiple calendars and competing priorities in a fast-paced environment
• Experience coordinating with departments such as Finance, Legal, and HR for document routing and approvals
• Proficiency in Microsoft Office and experience with expense management and travel booking platforms
• Flexibility to work across US and European time zones, including occasional early mornings or evenings