Executive Assistant

Job Summary

Supporting the Vice President in a full-time capacity, the Executive Assistant will manage complex calendars, coordinate meetings and travel logistics, and prepare executive communications while ensuring the executive team operates with maximum efficiency in a fast-paced environment.

Key responsibilities

• Manage and prioritize the Vice President's calendar, scheduling meetings and optimizing time allocation
• Coordinate internal and external meetings, prepare agendas, and follow up on action items to facilitate decision-making
• Anticipate executive needs and manage priorities, including travel logistics and planning company-wide events

Required qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives (C-suite, VP, or equivalent)
• Exceptional organizational, time-management, and prioritization skills
• High emotional intelligence and discretion, with a strong ability to maintain confidentiality
• Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools
• Experience in fast-paced, dynamic environments with shifting priorities