Executive Assistant to CEO

Job Summary

Providing high-level, proactive administrative and strategic operational support, the full-time Executive Assistant to the CEO will manage complex scheduling, facilitate communication across leadership teams, and coordinate travel arrangements, all while working remotely.

Key responsibilities

• Arranging and managing internal and external meetings, including creating agendas and ensuring stakeholder alignment
• Coordinating diaries for US-based Management Board members and supporting travel arrangements for executives
• Facilitating communication across the Management Board and Executive Team, while managing shared repositories and operational updates

Required qualifications

• Demonstrable experience providing executive-level support to C-suite executives and senior leadership teams
• Proven track record in complex diary management, global travel booking, and event planning
• Experience with enterprise productivity and management platforms such as Google Workspace, Salesforce, and NetSuite
• Relevant bachelor's degree or equivalent executive support/administrative qualification preferred
• Openness to exploring AI productivity tools to enhance operational workflows