Executive Coordinator

Job Summary

To support the Product Strategy & Development department, the fully remote Executive Coordinator will manage administrative duties, including organizing meetings, maintaining document archives, and handling contract agreements.

Key responsibilities

• Prepare agendas and documentation for new product and checkpoint meetings, scheduling them weekly across the company
• Generate and track author and work-for-hire agreements through DocuSign, maintaining contract status reports
• Initiate and coordinate all department payment activities through Invoice Manager and Paylocity

Required qualifications

• Expertise with Microsoft Office, Microsoft Teams, and file management
• Resourceful self-starter with excellent people skills and a flexible approach to problem-solving
• Familiarity with the publishing industry is a plus
• Strong organizational skills and ability to handle multiple projects independently
• Experience in maintaining confidentiality and managing administrative tasks