Executive Coordinator

Job Summary

Supporting the co-founders and enhancing candidate experiences, the full-time Executive Coordinator will manage executive calendars, coordinate interview scheduling, and streamline hiring processes in a hybrid work environment based in Palo Alto, CA.

Key responsibilities

• Coordinate executive calendars and manage scheduling logistics for the CEO and Head of Product
• Own interview scheduling for middle- and final-stage candidates, ensuring a polished candidate experience
• Collaborate with multiple stakeholders to keep hiring processes moving efficiently and minimize delays

Required qualifications

• 2+ years of experience in recruiting coordination, executive support, or a similar fast-paced role
• Proven ability to manage complex calendars and coordinate across competing priorities
• Experience with Google Workspace, Slack, and an applicant tracking system
• Strong organization skills and attention to detail in managing multiple processes
• Proactive mindset with the ability to take ownership and follow through on tasks