Facilities Administrative Assistant

Job Summary

Providing comprehensive operational and administrative support in a fully remote environment, the Facilities Administrative Assistant will manage executive travel arrangements, financial processing through Microsoft Dynamics 365, and workforce data management while assisting Regional Facility Managers and ensuring seamless onboarding for new team members.

Key responsibilities

• Coordinate travel arrangements and expense reporting for the VP of Facilities & Workplace Services
• Process accounts payable activities and manage invoices, purchase orders, and procurement for facilities-related needs
• Track and report daily HR metrics, including employee work hours and overtime for Facilities staff

Required qualifications

• 1-3 years of administrative, clerical, or operational support experience in a corporate facilities, real estate, or procurement environment
• High proficiency with Microsoft Office 365 and Google Workspace; experience with Microsoft Dynamics 365 is preferred
• Strong numerical accuracy and analytical skills for managing detailed financial reporting
• Ability to handle sensitive HR data with discretion and confidentiality
• Excellent verbal and written communication skills for interacting with various stakeholders