Office Coordinator

Job Summary

To support day-to-day operations at the Chicago HQ, the full-time Office & Administrative Coordinator will manage office logistics, provide administrative support to executives, and ensure a welcoming environment for employees and visitors.

Key responsibilities

• Maintain the organization and safety of the Chicago office, coordinating with building management and vendors for repairs and logistics
• Provide administrative support to executives, including scheduling, travel arrangements, and project coordination
• Manage office inventory and assist in coordinating meetings, events, and training sessions

Required qualifications

• 3-5 years of experience in office administration, facilities coordination, or a related support role
• Proven ability to make independent judgment calls and improve processes proactively
• Experience managing vendor relationships and light negotiations
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment
• Proficiency with office productivity tools and building/vendor portals