Operations Coordinator

Job Summary

Supporting the National Institute on Aging in Baltimore, MD, the full-time Operations Coordinator will manage administrative tasks including coordinating travel requests, preparing personnel packages, and organizing meetings while ensuring compliance with internal policies.

Key responsibilities

• Coordinate the preparation of travel requests, professional service orders, and various administrative documents
• Manage meeting logistics, including scheduling, agenda preparation, and minute-taking
• Maintain databases and tracking systems for personnel, budget, and travel actions, ensuring timely follow-up on project statuses

Required qualifications

• B.A. or B.S. degree or equivalent relevant experience
• Experience in administrative support within a research or healthcare environment
• Proficiency in using databases and spreadsheet software for data management and analysis
• Familiarity with government travel policies and procurement processes
• Ability to work collaboratively with diverse teams and manage multiple tasks simultaneously