Recruiting Coordinator

Job Summary

As the first Recruiting Coordinator in a full-time hybrid role, the successful candidate will manage interview logistics and enhance the candidate experience across all open positions, working closely with the founding recruiter to streamline processes and utilize AI tools effectively.

Key responsibilities

• Own scheduling for all active pipelines, including building panels and managing time zones
• Ensure timely and warm communication with candidates, including confirmations and updates
• Maintain and improve the Ashby system for interview plans, stages, and templates

Required qualifications

• 1 to 4 years of experience coordinating interviews, preferably in a fast-growing startup environment
• Strong organizational skills with a clean and efficient use of the Ashby or similar ATS
• Ability to respond to requests within 24 hours and manage scheduling conflicts calmly
• Experience in maintaining confidentiality regarding candidate details and feedback
• Bonus: Familiarity with Ashby administration or experience with other ATS platforms like Greenhouse or Lever