Senior Administrative Assistant

Job Summary

Providing high-level support to executives, the full-time Senior Administrative Assistant will manage schedules, arrange travel, and coordinate meetings in a hybrid work environment, requiring periodic visits to Ipswich, Massachusetts.

Key responsibilities

• Arrange and organize travel plans, including hotel, flight, and transportation itineraries
• Manage executives' calendars using Microsoft Outlook and administer expense reports via SAP Concur
• Coordinate onsite meetings, including catering, conference room reservations, and audio/visual needs

Required qualifications

• At least 5 years of experience in a fast-paced administrative role
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Strong initiative and sound judgment with the ability to anticipate needs and work independently
• Geographic knowledge of international cities and countries is preferred
• Exceptional organizational skills and attention to detail